Safety Clerical Assistant
This position provides secretarial support to
the Administrative Secretary, Chief of Police and other Police Department
personnel communicating with a diverse group of callers and visitors, as well
as internal contacts at all levels of the organization.
The position requires experience in handling a
wide range of support related tasks and the ability to work independently with
little or no supervision.
The ability to interact with staff in a fast-paced
environment, sometimes under pressure, remaining flexible, proactive,
resourceful and efficient, with a high level of professionalism and
confidentiality is crucial to this role. Excellent written and verbal
communication skills, strong decision making ability and attention to detail
are equally important.
Major Duties and Responsibilities
walk in complaints to Officers on duty.
telephone calls and inquiries.
records for arrests, complaint log, subpoenas, warrants, accidents, traffic
citations, and court docket and scheduling for Officers.
and efficiently enter data into records management and accident programs.
and efficiently enter data for Fire Personnel, Fire Reporting into NFIRS, and State
required training records for SMOKE.
pistol permit applications.
payroll (time cards/overtime sheets) for police department.
may involve daily contact with the court system and other law enforcement
Preliminary Breath Testing payment schedule.
Notary Public status with the State of Michigan.
other duties as requested by the Administrative Secretary, Chief of Police, Sergeants, and Fire Department .
Will be required to perform the additional duties of
Administrative Secretary in his or her absence.
successfully complete a background check which includes a criminal history and
have a high level of interpersonal skills to handle sensitive and confidential situations.
continually requires demonstrated poise, tact and diplomacy.
analytical ability is required in order to gather and summarize data for
requires continual attention to detail in composing, typing and proofing
materials, establishing priorities and meeting deadlines.
command of the English language and grammar, office practices and procedures
and operation of standard office equipment.
Education and/or Training:
and abilities typically acquired through the graduation of high school or GED;
associate’s degree in Office Professional Studies or related field is
preferred. Within the first 3 months of employment, this position is required
to successfully complete the NFIRS 5.0 Self-Study Course.
proficiency of MS Office 2010 or newer Word, Outlook, Excel, Publisher and
PowerPoint programs. Experience with multi-line phone systems and additional
computer programs and systems.
to day customer service contact with members of the community during the
routine course of business.
Setting: Standard office setting. This is a part time
position consisting of 24 hours per week. Overtime as required: may
occasionally be required to be present at meetings, training and activities
held in location other than the Police Department at hours beyond the normal
demands: This position works in an
office-type setting and may require maintaining a physical condition necessary
for sitting for prolonged periods. This position may also require moderate to
and Equipment: Standard office equipment
usually found in business and law enforcement settings.
Supervision Received and Exercised:
position is under the direct supervision of the Police Chief on a day-to-day
basis. The Fire Chief will ensure that the supporting documentation is provided
for data entry. The Fire Chief will
ensure that this position receives sufficient training for required tasks to be
completed The position has no supervisory duties.
position description does not constitute an employment agreement between the
Township and the employee is subject to change and the needs of the Township
and requirements of the job change.
of duties listed in the position description are intended only as illustrations
of the various types of work performed. The omission of specific statements of
duties does not exclude them from the position.
general application link on our website at:
Please submit a completed application for employment and
resume to OTPD@oscodatownshipmi.gov
The Township is accepting applications through Friday 21