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 Public Safety Clerical Assistant

Job Summary:

This position provides secretarial support to the Administrative Secretary, Chief of Police and other Police Department personnel communicating with a diverse group of callers and visitors, as well as internal contacts at all levels of the organization.

The position requires experience in handling a wide range of support related tasks and the ability to work independently with little or no supervision.

The ability to interact with staff in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Major Duties and Responsibilities

Direct walk in complaints to Officers on duty.

Direct telephone calls and inquiries.

Maintain records for arrests, complaint log, subpoenas, warrants, accidents, traffic citations, and court docket and scheduling for Officers.

Properly and efficiently enter data into records management and accident programs.

Properly and efficiently enter data for Fire Personnel, Fire Reporting into NFIRS, and State required training records for SMOKE.

Process pistol permit applications.

Process payroll (time cards/overtime sheets) for police department.

Position may involve daily contact with the court system and other law enforcement agencies.

Maintain Preliminary Breath Testing payment schedule.

Maintain Notary Public status with the State of Michigan.

Performs other duties as requested by the Administrative Secretary, Chief of Police, Sergeants, and Fire Department .

Will be required to perform the additional duties of Administrative Secretary in his or her absence.

Job Requirements:

Must successfully complete a background check which includes a criminal history and records check.

Must have a high level of interpersonal skills to handle sensitive and confidential situations.

The position continually requires demonstrated poise, tact and diplomacy.

Some analytical ability is required in order to gather and summarize data for reports.

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Excellent command of the English language and grammar, office practices and procedures and operation of standard office equipment.

Education and/or Training:

Knowledge and abilities typically acquired through the graduation of high school or GED; associate’s degree in Office Professional Studies or related field is preferred. Within the first 3 months of employment, this position is required to successfully complete the NFIRS 5.0 Self-Study Course.

Demonstrated proficiency of MS Office 2010 or newer Word, Outlook, Excel, Publisher and PowerPoint programs. Experience with multi-line phone systems and additional computer programs and systems.

Community Relations:

Day to day customer service contact with members of the community during the routine course of business.

Work Environment:

Setting: Standard office setting. This is a part time position consisting of 24 hours per week. Overtime as required: may occasionally be required to be present at meetings, training and activities held in location other than the Police Department at hours beyond the normal workday.

Physical demands: This position works in an office-type setting and may require maintaining a physical condition necessary for sitting for prolonged periods. This position may also require moderate to heavy lifting.

Tools and Equipment: Standard office equipment usually found in business and law enforcement settings.

Supervision Received and Exercised:

The position is under the direct supervision of the Police Chief on a day-to-day basis. The Fire Chief will ensure that the supporting documentation is provided for data entry. The Fire Chief will ensure that this position receives sufficient training for required tasks to be completed The position has no supervisory duties.

The position description does not constitute an employment agreement between the Township and the employee is subject to change and the needs of the Township and requirements of the job change.

Examples of duties listed in the position description are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position.

Find the general application link on our website at:

https://www.oscodatownshipmi.gov/1/322/files/EmploymentApplicationPDF.pdf

Please submit a completed application for employment and resume to OTPD@oscodatownshipmi.gov

The Township is accepting applications through Friday 21 August 2020.

EOE




 
 
       

 
In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, age, disability, religion, sex, familial status, sexual orientation, and reprisal.  (Not all prohibited bases apply to all programs).

To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, S.W., Stop 9410, Washington, DC 20250-9410. Or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642 (English Federal-relay) or (800) 845-6136 (Spanish Federal-relay). USDA is an equal opportunity provider and employer.

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